Privacy Policy & Cookies 

"Intimology Institute" is the trading name and subsidiary of holding company Healthy Pleasure Collective LTD which is a UK registered company.  

This privacy policy explains how we will use any personal information which we collect about you when you use this website or correspond with us.

As a company processing your personal data, we are regulated by the General Data Protection Regulation (GDPR). This page is intended to keep you informed about what we do with the personal data we process. ‘Personal data’, for the purposes of the GDPR, means any information from which you can be identified; it includes things like your name, date of birth, e-mail address, delivery address, billing address, telephone number and IP address.

First of all, we’d like to assure you that we are committed to protecting the privacy of all our users. We will endeavour to ensure that the information you provide us with is kept secure and managed within the General Data Protection Regulations.

 

If you are not happy with any aspect of how we collect and use your data, please let us know so we can try and resolve it for you. Should this not be resolved, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

It is important that the information we hold about you is accurate and up to date. Please let us know if your personal information changes by emailing us at info@theintimologyinstitute.com.

We collect data about you through a variety of different methods including:

  • Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by , email or otherwise, including when you:

    • Book or buy  our experiences;

    • create an account on our site;

    • subscribe to our service or publications;

    • request resources or marketing be sent to you;

    • enter a competition, prize draw, promotion or survey; or

    • give us feedback.

  • Automated technologies or interactions: As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies. Please see our cookie policy below for further details.
     

  • Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources as set out below:

    Technical Data from the following parties: 

  • analytics providers such as Google based outside the EU;

  • advertising networks such as Facebook based outside the EU; and

  • search information providers such as Google and BING based outside the EU

  • Email newsletters and mailing lists are administered using a third party service provider, Mailchimp.

  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as SagePay and PayPal, based inside and outside the EU, and Shopify based outside the EU
     

 

How We Use Your Personal Information

We will only use your personal data when legally permitted. The most common uses of your personal data are:

  • Where we need to perform the contract between us.
     

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
     

  • Where we need to comply with a legal or regulatory obligation.

Purposes for Processing Your Personal Information

 

Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.

We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data.

 

Purpose/Activity

Type of data

Lawful basis for processing

To open an online account

 

(a) Identity

(b) Contact

(c) Profile

(d) Marketing and Communications

 

Performance of a contract with you

 

To process and, where required, deliver your order including:

(a) Manage payments, fees and charges

(b) Collect and recover money owed to us

 

(a) Identity

(b) Contact

(c) Financial

(d) Transaction

(e) Marketing and Communications

(a) Performance of a contract with you

(b) Necessary for our legitimate interests to recover debts owed to us

 

To run classes, talks, events or 1:1 sessions which you have purchased or registered for. This may include sharing your data with third parties who are hosting or delivering the service.

(a) Identity

(b) Contact

Necessary for our legitimate interests as a business to be able to contact you regarding this service and track attendance.

To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey

 

(a) Identity

(b) Contact

(c) Profile

(d) Marketing and Communications

 

(a) Performance of a contract with you

Necessary to comply with a legal obligation

(b) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services

 

To enable you to partake in a prize draw or competition

 

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

 

(a) Performance of a contract with you

 

To administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

 

(a) Identity

(b) Contact

(c) Technical

 

(a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise

(b) Necessary to comply with a legal obligation

 

To deliver relevant content and advertisements to you and measure and understand the effectiveness of our advertising

 

(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

(f) Technical

 

Necessary for our legitimate interests to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy

 

To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

 

(a) Technical

(b) Usage

 

Necessary for our legitimate interests to define types of customers for our products and services, to keep our site updated and relevant, to develop our business and to inform our marketing strategy.

Use of cookies or similar technologies for data analytics to improve our website and email marketing (to the extent this processes your personal data).

(a) Technical

(b) Usage

Your consent (see further section 8 Cookies, below)

To make suggestions and recommendations to you about goods or services that may be of interest to you

 

 

(a) Identity

(b) Contact

(c) Technical

(d) Usage

(e) Profile

 

Necessary for our legitimate interests to develop our products/services and grow our business

 

Marketing communications 

You will receive marketing communications from us if you have:

(i)        requested information from us or purchased goods or services from us; or

(ii)       if you provided us with your details and ticked the box at the point of entry of your details for us to send you marketing communications; and

(iii)     in each case, you have not opted out of receiving that marketing. 

 

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by emailing us at info@theintimologyinstitute.com at any time.

Where you opt out of receiving our marketing communications, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.

 

Disclosures of Your Personal Information

 

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above:

  • Third parties who provide fulfillment, marketing and customer support services, such as, review platforms, email marketing services, marketing automation platforms, social media platforms and Google Ad services (for example, for display advertising and retargeting), and membership service providers.

  • Therapists, Doctors, All Facilitators and course leaders.

  • Service providers who provide IT and system administration services.

  • Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.

  • HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.

  • Third parties to whom we sell, transfer, or merge parts of our business or our assets.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

We will not share your details with any other third parties unless we have your explicit consent.

However, if we reasonably believe that we are required by law to disclose your personal information to a third party, whether in compliance with any applicable law or regulation or by court order or in connection with legal proceedings, we may do so. We may also use aggregate anonymised data and share it with third parties.

Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.

If we collect information about you from outside the European Union we may transfer that data into a country which is a Member State of the European Union.

Some of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or

  • Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or

  • Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

Please email us at info@theschooloflife.com if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

However, please note that purchasing a ticket for an event outside the European Union, or purchasing goods to be sent to an address outside of the European Union, may require us to transfer your data to third parties outside the European Union, for example to the event venue, for the purpose of fulfilling our obligations under the contract, and you consent to this where purchasing goods or services in the above circumstances.

Data Retention

 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data.

  • Request correction of your personal data.

  • Request erasure of your personal data.

  • Object to processing of your personal data.

  • Request restriction of processing your personal data.

  • Request transfer of your personal data.

  • Right to withdraw consent.

 

You can see more about these rights at:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at info@theintimologyinstitute.com.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

 

Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

However, we cannot absolutely guarantee the security of your personal data.

 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

Cookies and similar technologies

This website uses cookies. Cookies are text files which are placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to complete statistical reports on website activity. The following table explains the function of each of the cookies used on our website.

 

Cookie Description

PHPSESSID

This cookie sets a unique ID for your current browsing session. No personal data is stored in it. Once you close your browser, the session is ended.

X-Magento-Vary

This cookie is used by our website system to notify that version of a page requested by a user has been changed

_ga

These cookies are used to collect information about how you use our website for Google Analytics. The information is all anonymous and includes the number of visitors to the Sites, where visitors have come to the Sites from and the pages they have visited.

_gid

_hp2_id.3477325248

These cookies are used to collect information about how you use our website for Google Analytics. The information is all anonymous and includes the number of visitors to the Sites, where visitors have come to the Sites from and the pages they have visited.

_retailstore

A cookie to keep a record of your chosen retail store (GBP, USD, EUR).

Facebook Pixels

A Facebook Pixel is a piece of code we place on our website which tracks the activity of Facebook visitors on our site. We may use this data to display relevant ads to you on Facebook. You can manage your preferences in your Facebook account and/or your Internet browser."

geo_continent

These cookies tell us the continent and country you're in. This lets us ensure you are directed to the right site and view products with the correct currency.

geo_country

geo_countryname

geo_key

Cookies to check whether we have shown the currency selection pop-up to you, and to save your selection so we don't show it to you again.

georouting_check

hideblock_1516

A cookie to remember when you've hidden certain content.

 

_hjClosedSurveyInvites


 

Hotjar cookie. This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown 

_hjDonePolls

Hotjar cookie. This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in.

_hjMinimizedPolls

Hotjar cookie. This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site.

_hjMinimizedTestersWidgets

Hotjar cookie. This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in.

_hjIncludedInSample

Hotjar cookie. This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.

_hjShownFeedbackMessage

This cookie is set when a visitor minimizes or completes Incoming Feedback. This is done so that the Incoming Feedback will load as minimized immediately if they navigate to another page where it is set to show.

_hjid

Hotjar cookie. This cookie is set when the customer first lands on a page with the Hotjar script. It is used to persist the random user ID, unique to that site on the browser. This ensures that behavior in subsequent visits to the same site will be attributed to the same user ID.

LinkedIn Insight Tag

A LinkedIn Insight tag is a piece of code we place on our website which tracks the activity of LinkedIn users visiting our site. We may use this to understand the efficacy of paid advertising campaigns. 

mage-cache-sessid

This cookie facilitates caching of content on your browser to help pages load faster.

mage-cache-storage

mage-cache-storage-section-invalidation

mage-messages

A cookie to store messages to be shown after you submit a form on our website.

private_content_version

A cookie set by our ecommerce system to facilitate caching.

retail_eur_cart_count

This Cookie is used to store the number of items in your EUR basket, so we can show a message on checkout if you have items in multiple baskets.

retail_gbp_cart_count

This Cookie is used to store the number of items in your GBP basket, so we can show a message on checkout if you have items in multiple baskets.

retail_usd_cart_count

This Cookie is used to store the number of items in your USD basket, so we can show a message on checkout if you have items in multiple baskets.

section_data_ids

A cookie set by our ecommerce system to facilitate caching.

SNC

This SleekNote cookie tells the system about user behaviour to show campaigns based on the conditions you have chosen and it's active for 1 year

 

SNS

This SleekNote cookie gives the system info regarding when a session is started and ended and its only active in the current session

SNSubscribed

This SleekNote cookie is placed when someone signs up through a "Collect Email Addresses" campaign to avoid showing newsletter sign-up campaigns to users who are already subscribing. It's active for 1 year

subsite_current_id

This cookie is used to identify the Content Management System ID of the website you are viewing - London, Paris, Amsterdam etc.

subsite_home_id

Silverstripe Subsite home page ID

subsite_home_path

Silverstripe Subsite home path fragment

 

 

We also use pixels or web beacons in the direct marketing emails that we send to you. These pixels track whether our email was delivered and opened and whether links within the email were clicked. They also allow us to collect information such as your IP address, browser, email client type and other similar details. We use this information to measure the performance of our email campaigns, and for analytics. Our email service is provided by MailChimp. To learn more about MailChimp and its information collection, handling and retention practices, review MailChimp’s

 

Privacy Policy.  

Consent to use cookies:

We will ask for your permission (consent) to place cookies and similar technologies on your device, except where these are essential for us to provide you with a service that you have requested (e.g. to enable you to put items in your basket and use our check-out process).

There is a notice on our home page which describes how we use cookies and requests your consent to place cookies on your device.

How to turn off cookies:

If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website.

To find out more about cookies, including how to see which cookies have been set and how to manage and delete them, you can visit the third party website: www.allaboutcookies.org

 

For further information visit www.aboutcookies.org or www.allaboutcookies.org

You can choose not to accept cookies and the above websites tell you how to remove cookies from your browser. However this may prevent our website from functioning properly.

 

Third Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

 

General

If you have any questions about this privacy policy, you can contact info@theintimologyinstitute.com We reserve the right to change this policy at any time. However, we will not change the way we use your personal information without telling you in advance and giving you the chance to opt out of or prevent the new use of your information.

 

Last updated: September 2019

Contact

Please feel free to contact us if you have any questions about our experiences or would like to become a facilitator, speaker or expert

©2019 Intimology Insitute. All Rights Reserved

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